Accounts Receivable

Lawrenceville, GA 30043

Job Number: 60177 Pay Rate: 15.00

Job Description


Job Description Accounts Receivable
  1. Invoice all contracts daily as turned in by Operations

- File all paid contracts - daily

- Create “ ADJUSTMENTS SHEET” as needed

-Verify contract invoice #, tax status, terms, and class- by the 6th of the following month.

-Destroy all Credit Card info the same day the invoice is paid in full

-Research packets for large jobs to confirm all billing requirements such as forms required, billing deadlines, etc
  1. Call past due customers daily for collections
  2. Scan ACH payments into SF – as they occur
  3. For jobs w/ stain – collect for remainder of the fence leaving a 50% deposit for the stain.
  4. Send out Daily Totals email at the end of each day
  5. Prepare A/R Aging Report weekly

-Every contact must be recorded on spreadsheet; all notes must be updated throughout the day for past dues for all contracts

-Customers must be called and emailed ATLEAST every 3 days when they are Past Due
  1. Enter Inventory adjustments - weekly

-Achieve an Error ratio 2% or better

-Have all inventory adjustments completed by the 5th of the following month

-Notify Lane the same day when Build Assemblies will not post in QB

-Take month end inventory in the warehouse and help keep inventory organized during the month
  1. Assist in Answering phones &Booking appts - daily

-2nd in line to answer after Receptionist; answer on the 1st ring

-Turn in appointment sheet to Receptionist to file - daily
  1. Prepare Sub-contractors payroll - weekly

-Verify Expense Account, Amount, Customer/Job#, Class and Memo are correct upon issuing

-File Subs paperwork the same day

-TBD’ s are to be resolved by the next Thursday
  1. Approve Home Depot calls and verify 5% discount, and verify email address – as needed
  2. Assist with ordering Certificates of Insurance and filling out W-9’ s – as needed
  1. Contact any Customers making checks to AF, LLC or using wrong address the same day we receive check; notate by sticky note you have contacted customer
  2. Save and utilize back side of copy paper for internal documents; keep a stack of “ reusable” paper every day

Other duties as assigned

 

 

 

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Mirian Galo

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